HOW TO WRITE PROFESSIONAL EMAILS
Photo by Ridofranz
Email is a form of communication that is widely used—both professionally and personally. Because it’s efficient and fast, you’re sure to send an email at one time or another.
There are many reasons to write professional emails. For example, you might need to set up a meeting, share new policy updates, or introduce the team to a new member.
Well-composed emails should be clear, friendly, actionable, and concise. Therefore, it’s important to learn how to write one that meets these criteria and makes you look professional.
Consider these best practices and tips to help you draft effective emails:
- Think first
- Know your purpose
- Use a meaningful subject line
- Start your email with greetings
- Put your main point in the opening sentence
- State your purpose
- Stick to a standard structure like:
- A compliment or pleasantry if possible
- The reason for your email
- A call to action
- A closing message
- Never lose the meaning of your content on the way
- Reply promptly to serious messages
- Remember to keep your message short to save readers’ time
- Keep your email clean
- Thank the recipient
- Make sure your message is complete
- Add your closing remarks
- Use a professional sign-off
- Take a moment to proofread
- Include only required recipients
- Read the amazing book “Business Email” by Marc Roche
These tips are designed to help you communicate more effectively by email. You want to make sure that your message is clear and easily understood so that you’re more productive at work.