Email is a form of communication that is widely usedboth professionally and personally. Because it’s efficient and fast, you’re sure to send an email at one time or another.

There are many reasons to write professional emails. For example, you might need to set up a meeting, share new policy updates, or introduce the team to a new member.

Well-composed emails should be clear, friendly, actionable, and concise. Therefore, it’s important to learn how to write one that meets these criteria and makes you look professional.

Consider these best practices and tips to help you draft effective emails:


  1. Think first
  2. Know your purpose
  3. Use a meaningful subject line
  4. Start your email with greetings
  5. Put your main point in the opening sentence 
  6. State your purpose
  7. Stick to a standard structure like:
  8. Greeting
  9. A compliment or pleasantry if possible
  10. The reason for your email
  11. A call to action
  12. A closing message
  13. Signature
  14. Never lose the meaning of your content on the way
  15. Reply promptly to serious messages
  16. Remember to keep your message short to save readers’ time
  17. Keep your email clean
  18. Thank the recipient
  19. Make sure your message is complete
  20. Add your closing remarks
  21. Use a professional sign-off
  22. Take a moment to proofread
  23. Include only required recipients
  24. Read the amazing book “Business Email” by Marc Roche


These tips are designed to help you communicate more effectively by email. You want to make sure that your message is clear and easily understood so that you’re more productive at work.

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