HOW TO WRITE A PROFESSIONAL SICK DAY EMAIL

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A runny nose, fever or dry cough. If you’re too sick to go to work, then the right thing to do is to stay at home. But you’ll first need to notify your boss of the situation so all the appropriate arrangements can be met to cover your absence – and the sooner, the better!

  1. Notify your manager as soon as you can
  2. Allways follow company protocol
  3. Write a straightforward email subject line
  4. Keep it short
  5. Alert your colleagues if necessary
  6. Include the reason for your absence 
  7. Include how long you’ll be absent from work
  8. Clarify whether you’ll work or not
  9. Keep unnecessary details to a minimum
  10. Clarify whether or not you will answer urgent emails and calls
  11. Be clear on your availability
  12. Make sure to name a qualified colleague who clients or coworkers can turn to 
  13. Name the contact person who will handle your workload
  14. Give clear next steps on whatever you’re working on
  15. Provide your phone number, in case something urgent comes up
  16. Consider putting up an out-of-office response on your work email and/or telephone account
  17. Chose a professional closing
  18. Read the book ‘Don’t Reply All: 18 Email Tactics That Help You Write Better Emails and Improve Communication with Your Team’ by Hassan Osman